Freedom High School

e-hallpass

Dear Freedom High School Community,

Freedom High School is committed to providing our students with a safe and secure learning environment. This school year has presented us with new challenges, and we have seen a need to re-examine some of our practices. Freedom High School will be transitioning to using e-hallpass to continue improving the safety and security of our campus while minimizing disruptions to the learning environment. This decision is in alignment with Commitment #2 of the PWCS Vision 2025 Launching Thriving Futures Strategic Plan.

E-hallpass is an online platform that allows Freedom High School staff to issue hallway passes to students while also monitoring the activity in the school’s hallways. Students are able to access the e-hallpass platform through their school-issued device using any web browser. Students may request a pass to leave the classroom or an appointment with a staff member (counselor, administrator, clinic, sports team departures, etc.). Staff are able to automatically approve the passes quickly with limited impact on the instruction of the classroom. Student devices will be left in the classroom with their teacher for all round trip passes such as restrooms, water fountain, etc. E-hallpass allows staff to monitor hallway traffic, set limits for the number of students at specific locations, and limit the number of hall passes created at a given time. A timer tracks how long a student is out of the classroom and can be monitored by our security team. Staff can receive alerts for students who have not checked in to their final destination or have exceeded the time limit of a pass, improving school safety and security while minimizing the disruption to learning in our classrooms.

All Freedom High School students will view an initial overview video of the e-hallpass system in their Flex Period on February 14th. Additionally, students will be trained on e-hallpass in their 2nd block classes to set up their dashboards and practice using the system on Friday, February 21th, 2023, and usage will begin. Beginning February 22th all staff and students will be using the e-hallpass system for their pass needs.

For more information, you can review the following video: E-hallpass Introduction

Frequently Asked Questions

  • How does a digital hall pass system enhance security?
    • This digital hall pass system allows a school to know how many students are in the hallway at any given time, the location they left from, where they intended to go, and when they returned to their original destination. A digital hall pass also allows staff and students to communicate with each other quickly and with minimal instructional disruption when a student needs an appointment, for example when going to the nurse.
  • Does a student need to use their personal cell phone or personal device to obtain a pass out of class?
    • No, students will be encouraged to use their PWCS-issued device.
  • Can a teacher still create a pass for a student if a student does not have a web-connected device available?
    • Yes, teachers and staff members can create Proxy passes for students in only a few seconds from the e-hall pass teacher dashboard.
  • Does e-hallpass track a student’s location using cell phone location services?
    • E-hallpass does not use location services at all and school-issued devices are the primary device for e-hallpass.
  • Is a student required to carry a device on them in the hallway or bathroom?
    • A student does not need to carry a device with them in the hallway or in the bathroom. Our security team, administration, and staff members will be able to view all active student passes from an administrator dashboard on an iPad/computer or other devices to quickly confirm when a student has a hall pass.
  • What personal information does e-hallpass use in the application?
    • E-hallpass uses the student's first and last name, role, and PWCS student email address. Their Privacy and Security Policy can be found here. Data on student hall pass usage is stored on a short-term basis and e-hallpass has committed to never implementing targeted advertising tracking platforms. E-hallpass has also signed a Data Protection Agreement (DPA) to cover the school’s FERPA responsibility as the data stored about students on this website meets the FERPA definition for Personally Identifiable Information (PII).